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Bill-Note

Internal note regarding billing

Secondary keywordBill

Use the keyword Bill followed by the chargeable amount to have DT Max print an invoice to send to your client for tax preparation services. DT Max will provide a standard invoice for tax preparation services using the amounts requested. If you wish to produce a more detailed account, repeat the Bill keyword giving the amount and description for each entry. DT Max will produce a detailed invoice with the different amounts, descriptions and total. This will allow you to customize your invoices to some degree.

A detailed invoice may be generated much more easily by using DT Max's billing module. The billing module enables you to set up a rate card. DT Max will use this rate card to create a detailed customized bill for each client. In this way, the billing module provides an effective way to generate a detailed, customized invoice automatically.

Note that you can use the keyword Bill to override amounts calculated in the DT Max billing module.

To obtain an invoice with no amount or to enter an item with no amount attached, enter "0" as the amount of Bill. DT Max will total the amounts entered and provide a subtotal of the charges. Then DT Max will add the Federal Goods and Services Tax and the applicable provincial sales taxes to produce the total amount due.

As the GST number of your firm must appear on the invoice, make sure that it is entered in your billing setup. This is accessed in the preferences menu. The GST rate is currently set at 6%. This may be changed or adjusted as required.

Starting in 1997, the harmonized sales tax rate must be entered in the setup for the participating provinces. Remember to setup the rates for provincial sales taxes, where applicable. If no provincial sales tax rate is entered, no such tax will appear in the invoice.

FOR EXAMPLE:
Bill   "Interview " $50.00
Bill   "Preparation of your 2023 tax " $0.00
Bill   "returns and those of your wife. " $75.00

Text macros are very useful for entering this type of data. The above example will produce an invoice with the following text.

Interview $50.00
Preparation of your 2023 tax
returns and those of your wife. $75.00
___________
Sub-total: $125.00
Federal GST $8.75
___________
Total amount due:- $133.75
==========

Secondary keywordBill-Hours

Bill-Hours Number of hours and level rate of client's invoice to be generated

The following options are applicable for the keyword Bill-Hours.

  • Hourly charge at level 1

  • Hourly charge at level 2

  • Hourly charge at level 3

  • Hourly charge at level 4

  • Hourly charge at level 5

Secondary keywordBill-Adjust$

$ enables you to add further charges or discounts when needed. Enter a positive amount for a charge and a negative amount for a discount. For each entry, remember to enter the appropriate text.

Secondary keywordBill-Adjust%

Bill-Adjust% enables you to raise your prices by an even percentage or to give your client a percentage discount. Enter a positive percentage for a charge and a negative percentage for a discount.

Secondary keywordBill-Text

Use Bill-Text to add additional notes or conditions to the bottom of your bill. For example:

Bill-Text   "Payment due upon receipt. "
Bill-Text   "Interest calculated at 12% after 30 days."

Secondary keywordInvoice-Num

Invoice number.

Bill-Type-OV

If you have the billing module, Bill-Type-OV can be used to change default settings for this client. Default settings will indicate the type of bill to be generated.

The following options are applicable for the keyword Bill-Type-OV.

  • Automatic - itemized

  • Automatic - total only

  • No automatic invoice

Secondary keywordBillSpouseOV

If you have the billing module, BillSpouseOV can be used to change the default spousal billing setting for this client. If you use this override, the keyword should be entered in the family head's tax file.

The following options are applicable for the keyword BillSpouseOV.

  • Combined with family head
    • Invoice combined with family head is used if you want only one invoice
  • Individual invoice
    • Allows for separate invoices for each family member
  • No charge
    • For the subsidiary tax returns, choose no charge

Secondary keywordBillDependOV

If you have the billing module, BillDependOV can be used to change the default Dependant billing setting for this client. If you use this override, the keyword should be entered in the family head's tax file.

The following options are applicable for the keyword BillDependOV.

  • Combined with family head
    • Invoice combined with family head is used if you want only one invoice
  • Individual invoice
    • Allows for separate invoices for each family member
  • No charge
    • For the subsidiary tax returns, choose no charge

Bill-GST-HST-OV

Use the Bill-GST-HST-OV keyword and select the applicable tax to used for your situation.

Charging Sales Tax
Do you sell goods or provide services in Canada? If so, you are required to collect sales tax from your customers on many of the items they purchase.

Depending on the province or territory in which you operate your business, you need to collect either:

  • a combination of GST and PST
  • GST only
  • HST

Charging sales tax to out-of-province customers
If you are a vendor in one province or territory and you make sales to residents of another province or territory, what sales taxes do you charge them? When you sell and ship or deliver taxable goods and services to out-of-province/territory customers, the sales tax that applies in your customer's province or territory is generally applicable.

The following options are applicable for the keyword Bill-GST-HST-OV.

  • GST and PST

  • GST only

  • HST

Secondary keywordHST-Rate.b

HST rate to be used.

Secondary keywordHST-Number.b

HST registration number (if different from the billing setup).

Secondary keywordGST-Rate.b

GST rate to be used.

Secondary keywordPST-Rate.b

PST rate to be used.

Secondary keywordApp-GSTbeforePST

Whether GST should be included in the calculation of the PST?.

Secondary keywordGST-Number.b

GST registration number (if different from the billing setup).

Secondary keywordPST-Number.b

PST registration number (if different from the billing setup).

Bill-Code

If your firm uses billing codes for its clients, use the Bill-Code keyword to enter these onto the database. They will then be printed on the invoice.