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Bill-Note

Bill-Note internal note regarding billing

Secondary keywordBill

Use the keyword Bill followed by the proper amount to have DT Max print an invoice to send to your client for tax preparation services.

DT Max will produce a standard invoice for tax preparation services using the amount requested. If you wish to produce a more detailed account, repeat the Bill keyword giving the amount and description for each entry. DT Max will produce a detailed invoice with the different amounts and descriptions, and the total. This will allow you to customize your invoices to some degree.

A detailed invoice may be generated more easily by using DT Max's automatic billing setup, which is accessed in the preferences menu. This feature enables you to set up a rate card. DT Max will use this rate card to create a detailed customized bill for each client. In this way, the billing setup provides an effective method of generating a detailed, customized invoice automatically.

Note that you can use the keyword Bill to override amounts calculated in the DT Max billing setup.

To obtain an invoice with no amount, or to enter an item with no amount attached, enter "0" as the amount of Bill.

DT Max will total the amounts entered and provide a subtotal of the charges. Then it will add the federal goods and services tax (GST) and the applicable provincial sales tax (PST) to produce the total amount due.

As the GST number of your firm must appear on the invoice, make sure that it is entered in your billing setup. The GST rate is currently set at 7% but you may adjust it as required should this rate ever change.

Starting in 1997, the harmonized sales tax (HST) rate must be entered in the setup for the participating provinces. Remember to set up the rates for provincial sales tax (PST) where applicable. If no provincial sales tax rate is entered, no such tax will appear in the invoice.

 
FOR EXAMPLE:      
Bill   "Interview "   $50.00
Bill   "Preparation of the 2022 tax "   $00.00
Bill   "returns and slips "   $75.00

Text macros are very useful for entering this type of data. The above example will produce an invoice with the following text.

Interview       50.00
Preparation of the 2022 tax      
returns and slips       75.00
___________
Sub-total:     $125.00
Federal GST           8.75
___________
Total amount due:-     $133.75
===========

Secondary keywordBill-Hours

Bill-Hours number of hours the client is to be billed

The following options are applicable for the keyword Bill-Hours.

  • Hours billed (rate 1)

  • Hours billed (rate 2)

  • Hours billed (rate 3)

  • Hours billed (rate 4)

  • Hours billed (rate 5)

Secondary keywordBill-Adjust$

Use the keyword $ to add further charges or discounts to a client's invoice, if needed.

Enter a positive amount for a charge or a negative amount for a discount. For each entry, remember to enter the appropriate text.

Secondary keywordBill-Adjust%

Use the keyword Bill-Adjust% to raise your fees by whole percentage points or to give your client a percentage discount.

Enter a positive percentage for a charge and a negative percentage for a discount.

Secondary keywordBill-Text

Use Bill-Text to add additional notes or conditions at the bottom of the invoice. For example:

Bill-Text   "Payment due upon receipt. "
Bill-Text   "Interest calculated at 12% after 30 days."

Secondary keywordInvoice-Num

Invoice-Num invoice number

Bill-GST-HST-OV

Use the keyword Bill-GST-HST-OV and select the applicable tax to be used for your situation.

Charging Sales Tax
Do you sell goods or provide services in Canada? If so, you are required to collect sales tax from your customers on many of the items they purchase.

Depending on the province or territory in which you operate your business, you need to collect either:

  • a combination of GST and PST
  • GST only, or
  • HST

Charging sales tax to out-of-province customers
If you are a vendor in one province or territory and you make sales to residents of another province or territory, what sales taxes do you charge them? When you sell and ship or deliver taxable goods and services to out-of-province/territory customers, the sales tax that applies in your customer's province or territory is generally applicable.

The following options are applicable for the keyword Bill-GST-HST-OV.

  • GST and PST

  • GST only

  • HST

Secondary keywordHST-Rate.b

HST-Rate.b HST rate to be used

Secondary keywordGST/HST-Number.b

GST/HST-Number.b GST/HST registration number (if different from the billing setup)

Secondary keywordGST-Rate.b

GST-Rate.b GST rate to be used

Secondary keywordPST-Rate.b

PST-Rate.b PST rate to be used

Secondary keywordApp-GSTbeforePST

App-GSTbeforePST whether GST should be included in the calculation of the PST

Secondary keywordGST-Number.b

GST-Number.b GST registration number (if different from the billing setup)

Secondary keywordPST-Number.b

PST-Number.b PST registration number (if different from the billing setup)

Bill-Type-OV

Use the keyword Bill-Type-OV to change default settings for a client.

Default settings indicate the type of bill to be generated.

The following options are applicable for the keyword Bill-Type-OV.

  • Automatic - itemized

  • Automatic - total only

  • No automatic invoice

Bill-Code

If your firm uses billing codes, use the keyword Bill-Code to enter them into the database.